Traveling with Your Nanny This Summer: Tips for a Smooth, Successful Trip

Bringing your nanny along on a summer vacation can be a game-changer for your family’s relaxation and your children’s comfort—but it also requires clear communication and thoughtful planning.

Whether you’re heading to the beach or gathering with extended family, knowing what to expect—and what your nanny expects in return—will make the experience smoother and more enjoyable for everyone.

Here’s what you need to know, especially if other family members or children will be around.

What Parents Are Responsible For

1. Cover All Travel-Related Expenses
   When inviting your nanny to travel with your family, you’re responsible for paying for their transportation (flights, train, car rental), lodging, and meals. They should never have to pay out of pocket to join you on a work-related trip.
2. Provide Private Accommodations
   Whenever possible, offer your nanny a private room. Everyone needs rest and personal space, especially after a full day of caring for kids in a new environment.
3. Clarify Work Hours and Off Time
   Before the trip, clearly define your nanny’s on-duty hours and when they’ll have personal time. A vacation is not 24/7 work—ensure your nanny has adequate time off to recharge.
4. Discuss Payment and Overtime
   Your nanny should be paid their regular hourly rate for all hours worked while traveling. If their hours exceed 40 in a week, overtime pay (per labor laws) applies—even on vacation.
5. Share the Itinerary in Advance
   Make sure your nanny has access to your travel itinerary, including flight times, daily schedules, activities, and important contact information. This helps them prepare and plan their care accordingly.

What the Nanny Is Responsible For

1. Maintain Routines and Care Standards
   Your nanny is there to ensure your children stay happy, healthy, and on schedule. Even with relaxed vacation vibes, routines like nap times, meals, and safety still matter.
2. Be Flexible and Adaptable
   Travel often means unexpected changes. A nanny should be ready to adapt while still advocating for the best interest of the children.
3. Communicate Openly
   If your nanny has questions, feels overwhelmed, or needs clarification, it’s their responsibility to speak up. Open and respectful communication goes both ways!
4. Maintain Professional Boundaries
   While traveling can feel more casual, your nanny should still maintain professionalism—following house rules, upholding their role, and respecting family space.

Traveling with Extended Family or Other Children? Read This First

When extended family is present—especially if they have kids—it’s essential to set clear boundaries.

Clarify Who Your Nanny Is Responsible For
Unless discussed and agreed upon in advance, your nanny is only responsible for your children. If you expect her to assist with cousins or other kids, that’s a separate arrangement and should include:

• Clear duties
  
• Defined work hours
  
• Additional compensation
  
  

Avoid the “Can You Just Watch Them, Too?” Moments
It’s easy for well-meaning relatives to assume your nanny will step in, but unless she’s being paid and prepared to do so, she shouldn’t be expected to provide care for other children.

Tips for Avoiding Tension:

• Let family members know your nanny is there for your children only
• Provide your nanny with a polite way to decline extra requests
• Talk openly about boundaries ahead of the trip
  
  

Tips for a Smooth Trip

• Have a Written Agreement
  Put everything in writing before the trip: work schedule, compensation, accommodations, responsibilities, and expectations. This avoids confusion and ensures both sides are on the same page.
  
  
• Pack Together
  Ensure your nanny knows what to bring and what will be provided (car seats, snacks, etc.). A packing checklist can be helpful!
  
  
• Give Them Time to Enjoy, Too
  While your nanny is working, allowing them a bit of downtime or the chance to explore a new place (on their off hours) shows appreciation and trust.
  
  

Final Thoughts

Traveling with your nanny can enhance your vacation by giving your children continuity and your family greater ease. With proper planning and respectful communication, it can be a positive experience for everyone involved.

Need help navigating travel pay or finding a temporary nanny for your next trip? TLC Family Care is here to help. Contact us today to learn how we support families on the go!