Posts Tagged ‘employer’
Help! I’m a Nanny and Didn’t Get a W-2
At this time of the year we often hear from nannies with questions about taxes. If you are a nanny and haven’t received a W-2 from your employer, here are a few things you can do:
1. Ask the family if they’ve prepared your W-2 and when you can expect it. It’s entirely possible that the family got busy and completely forgot to prepare your W-2, or they didn’t realize the deadline was January 31. Also, if you recently moved and didn’t update the family with your new address, they could have mailed it to the wrong place.
2. If you discover the family isn’t going to provide a Form W-2 because they didn’t withhold or pay taxes last year, remind them that failing to handle the “nanny tax” obligations is extremely risky (felony tax evasion with expensive penalties) and denies you several important benefits. They may think that nanny taxes will be very expensive, so it’s worth letting them know that tax breaks for childcare expenses can offset most – if not all – of their employer tax costs.
3. Don’t accept a Form 1099 from the family in place of a W-2. This form is for independent contractors only. This is important to you financially because independent contractors have to pay the entire FICA tax liability (15.3%) whereas employees only have to pay half (7.65%). For a caregiver making $30,000 per year, that’s a difference of $2,295! It not only hurts your pocketbook, it’s also risky for the family. The IRS has ruled definitively that nannies should be classified as employees and families that misclassify their employee as an independent contractor are subject to tax evasion charges.
4. If the family simply refuses to give you a W-2 prior to the April 18 tax reporting deadline, you’ll be forced to file Form 4852, which is the substitute for Form W-2. Filing this form can trigger an audit for the family, but as a last resort, it’s the only way to legally report your income to the IRS. The form and instructions for filing it are available here.
Thank you Regardingnannies.com and Stephanie Breedlove for sharing this helpful information.
The Benefits of A Nanny Work Agreement
Like any other relationship, good communication is vital to having an effective nanny/parent-family relationship. To avoid any miscommunication, TLC Family Care suggests creating a work agreement, or contract, for both the nanny and family to agree to.
But what does a work agreement include?
Agreed upon salary: After you and your nanny have agreed on a salary, it should be clearly stated in the work agreement. This salary should include a description of paid holidays, how many allotted sick days your nanny has, and how many vacation days also. It should also include how sick days and vacation days will be handled. How much notice is needed for vacation days? Will vacation days be paid or unpaid? Will sick days be paid or unpaid? Whatever you decide should be defined in the agreement to avoid any conflict.
Job description: To ensure quality work, your nanny needs to know what is expected of her. In your agreement, you should write out a detailed description of what her daily duties include. Written clear expectations give you something to refer back to if responsibilities aren’t completed.
Employment reviews and raises: Let your nanny know how her work will be evaluated and how often. Will it be a discussion every two weeks, will it be a written review every month, or will it be a bi-annual evaluation? Once you figure out the mechanics, add them to your work agreement. Your work agreement should also include whether this is potential for raises and bonuses.
Termination: Although hiring an in-home caregiver feels much more intimate than most jobs, it is important to remember they are still a household employee. In the work agreement, you should outline clear steps to what happens when you or the caregiver is ready to terminate the position. How many weeks notice do you need from the caregiver if they decide to leave? If you choose to fire the nanny, will it be on the spot or will you give her notice? If so, how much notice? Once you figure out what is comfortable for you to do in this situation, define it in the work agreement.
As you can see, a work agreement will set the tone for the job and assure that everyone is on the same page.
The professionals at TLC Family Care personally assist nannies, babysitters and families in St. Louis, Atlanta, Chicago, Nashville, Memphis, Charlotte, Miami and Orlando to find the right childcare arrangement. Our mission is to provide a safe and personalized approach for families and caregivers to connect with each other that is not an internet search. TLC has worked with families, nannies, sitters, newborn care providers, and tutors for over 35 years and looks forward to working with you! To find great nanny and babysitting jobs visit us at tlc@tlcforkids.com or Call 314-725-5660.
Redefining The Notion Of ” Super Mom”-All You Need Is Love
Every day we watch our children grow, and reflect on your most important career choice-the day you became a mom. Like other women, you struggle to balance work, life, 
home and family, but the good news is there is a solution.
First is to forget trying to be a “Super Mom.” These are moms who try to be all things to all people and come up short in the process. Today’s moms have learned to prioritize, focusing not only on our families but on taking care of ourselves. Our lives come in seasons, and we find that when we’re stretched too thin, we’re not effective at anything. Taking time for yourself is a win-win for everybody.
As moms, once we have our priorities in line, we can then be more productive in all areas of our lives. For some, this includes, faith, family and then of being of service through volunteer work. We think we can have it all, just not all at once.
To find out more about how moms balance their busy lives, Sharpie, a trusted mom tool, surveyed moms and found that 95 percent of mom’s agree that taking time for ourselves makes us a better mother. Still, 44 percent said that spending time with their family is the best stress relief.
The survey also identified a new breed of mothers-“Signature Moms.” These are moms who have their own way of parenting and expressing love to their children-whether it’s by volunteering at school, attending extracurricular games and activities or taking a much-deserved mom break.
To celebrate today’s Signature Moms and help set priorities, here are some simple things moms can do to keep love at the forefront of their family relationships. These “10 easy ways to say I love you” have helped me daily, and we hope they will do the same for you.
1. Slip a handmade valentine or a simple note into your child’s lunch box.
2. Take a walk together in the woods or your favorite park.
3. Jot down a line from your favorite poem. Share it with family members.
4. Kiss your kids good night, but also every chance you get.
5. Read a chapter book together.
6. Make it a priority to have family dinnertime together-no matter how busy the schedule.
7. Turn off the TV. Have a pizza night and watch a movie together.
8. Have a picnic in the park after the soccer game, instead of stopping for a fast meal on the way home.
9. Have each family member write down one reason why they appreciate each other. Write your reasons on a tag and use ribbon to attach them to a batch of your favorite cookies. Let every family member find his/her own special cookies.
10. Help your kids write a letter to a family member who lives far away. Write the first few lines of a story and instruct the recipient to write the next, and then return the letter. Your story can continue indefinitely.
The professionals at TLC Family Care personally assist nannies, babysitters and families in St. Louis, Atlanta, Chicago, Nashville, Memphis, Charlotte, Miami and Orlando to find the right childcare arrangement. Our mission is to provide a safe and personalized approach for families and caregivers to connect with each other that is not an internet search. TLC has worked with families, nannies, sitters, newborn care providers, and tutors for over 35 years and looks forward to working with you! To find great nanny and babysitting jobs visit us at tlc@tlcforkids.com or Call 314-725-5660.
The Importance of a Regular Routine to your Child
Regular schedules provide the day with a structure that orders a young child’s world. Although predictability can be tiresome for adults, children thrive on repetition and 
routine. Schedules begin from the first days of life. Babies, especially, need regular sleep and meal programs and even routines leading up to those activities.
As they gets older, when a child knows what is going to happen and who is going to be there, it allows them to think and feel more independently, and feel more safe and secure. A disrupted routine can set a child off and cause them to feel insecure and irritable.
Dinnertime is a great place to start setting a routine. Sitting together at the dinner table gives children the opportunity to share their day and talk about their feelings. This is also a great time to include some responsibility in your child’s routine, such as helping to set or clear the table.
And regardless of how exhausted you or your children may be, don’t be tempted to skip winding down from the day. This is part of a nighttime ritual and allows both child and parent to decompress after a busy day. It also helps bedtime go more smoothly. This is usually the time of day when parent and child can spend some quality time together, so fight the urge to start the laundry or do the dishes until after the child has gone to bed. If this isn’t possible, consider trading off these duties with your spouse each night to ensure your child has quality time with each parent on a regular basis. Take the time to find out what wind-down strategy works best for your child. Some children are actually energized instead of relaxed by a warm bath, so if that’s the case with your child, bath time should be saved for a different time of day. Whatever routine you settle on, make it quiet, relaxing, and tranquil for everyone.
And though routines are essential, there should be some room to be flexible as well. You might be out late at night on a family outing, have unexpected company show up that may result in a skipped meal or nap in the car while running errands in the evening. In these instances, it’s important for you to keep your cool. If you express frustration or anger about disrupting the routine, your child will as well. Prepare children for such unexpected events and show them that though it can happen from time to time, the routine will return the next day.
The professionals at TLC Family Care personally assist nannies, babysitters and families in St. Louis, Atlanta, Chicago, Nashville, Memphis, Charlotte, Miami and Orlando to find the right childcare arrangement. Our mission is to provide a safe and personalized approach for families and caregivers to connect with each other that is not an internet search. TLC has worked with families, nannies, sitters, newborn care providers, and tutors for over 35 years and looks forward to working with you! To find great nanny and babysitting jobs visit us at tlc@tlcforkids.com or Call 314-725-5660.
What Happens If I Don’t Pay Nanny Taxes?
“Not paying your nanny taxes may seem like an easy way to save some money and not have to deal with the hassles of calculating and remitting taxes. Plus, if you don’t pay nanny taxes, how is 
anyone going to find out? Your nanny is on board as she gets a few extra dollars in her paycheck. You’re not running for political office or being nominated for a position in government. And those are only the people who get caught not paying nanny taxes, right?
Wrong.
There are a number of ways to easily get caught if you don’t pay nanny taxes. Most will end up with you paying much more in fines and penalties than in the actual tax responsibility you chose to ignore.”
Our friends at GTM Payroll Services have laid it all our for you, and what can happen if you avoid Nanny Taxes.
Tips on Finding a Nanny
Almost all busy, working parents need a nanny to take care of their child and, sometimes, their 
household chores. Finding a nanny is not an easy thing to do. TLC is here to help navigate hiring a nanny. Before you start your search, here are some tips to get you ready:
When finding a nanny, you need to identify the number of hours that you will require the nanny to work. If you are that busy and if your schedule frequently changes, you should make sure that you will inform your nanny beforehand if you need her to stay with your child overtime so that she can make the necessary adjustments in her personal life. The nanny may feel taken advantage of if you are constantly requiring her to work more than the hours you agreed upon when you hired her.
It is important that you decide on the pay right from the start. Consider the amount that you can afford before finding a nanny. Be sure to take into consideration taxes, overtime, and overall costs associated with having a third person in your household. Ask people you know who have nannies how much pay they provide so you have a realistic basis. Live-in nannies get pay plus room and board. Some families allow nannies the use of a car and other perks such as gym membership, paid vacations and educational stipend.
When finding a nanny, you also need to consider the fact that you will become an employer so you need to take care of completing all of the necessary legal employment documents required by the government and pay all necessary taxes, Medicare and social security. Both you and your nanny will have to pay certain taxes. TLC can recommend a tax service to help you in your nanny employment.
In finding a nanny, it is important that you and the nanny are in the same page when it comes to disciplining your child so make sure to discuss with your prospects what is acceptable and what is not and be sure that all of your terms are understood. Also discuss goals for your child, educational aspects, and whether your nanny can take the child/children places outside the home – library, play groups, parks, zoo, etc.
Nannies require time off like any regular employee. At the same time, make sure to pay your nanny for overtime work or of you asked her to work during her supposed time off. If there is a need for the nanny to travel along with you and your family, you should cover all of her expenses plus her regular pay.
All the items we’ve discussed should be laid out in a work agreement signed by both the parents and the nanny.
When you make an offer that shows a prospective nanny that you respect their profession and value their services enough to give them honest pay and good working schedule, then finding a nanny should come easy.
TLC can help when it comes time to hire your nanny. We meet each caregiver prior to placing them, and work with you and the nanny to find the best fit. Give us a call and find out how we can help you find the best caregiver for your family.
The professionals at TLC Family Care personally assist nannies, babysitters and families in St. Louis, Atlanta, Chicago, Nashville, Memphis, Charlotte, Miami and Orlando to find the right childcare arrangement. Our mission is to provide a safe and personalized approach for families and caregivers to connect with each other that is not an internet search. TLC has worked with families, nannies, sitters, newborn care providers, and tutors for over 35 years and looks forward to working with you! To find great nanny and babysitting jobs visit us at tlc@tlcforkids.com or Call 314-725-5660.
Federal Reporting Thresholds for Household Employers
Tax information for employers and nannies is being updated for the new year. Thanks to our friends at HomePay for this valuable information all nannies and employers should know. 
The earnings threshold that triggers the requirement to remit FICA taxes on a household employee’s wages will increase from $2,400 in 2022 to $2,600 in 2023. If the annual FICA wage threshold is reached, the employer becomes responsible for remitting both the employee and employer portions of FICA on all the wages they paid to the employee during the tax year. When wages paid to a household employee do not reach the annual FICA threshold, the employer is not required to issue a W-2.
A new line has been added to form 1040 (federal personal income tax return) for reporting income earned as a household employee that was not reported on form W-2 because the wages stayed below the FICA threshold. It is no coincidence that the IRS added this new line alongside the change to the threshold triggering the requirement for TPSOs like Venmo and PayPal to file and issue a 1099-K.*
*Previously, the 1099-K threshold had been $20,000 and 200+ transactions received. Effective 1/1/23, the threshold will be $600 in payments received.
1099-K Threshold Changes Postponed
This past Friday, December 23rd, the IRS announced that the effective date of the new 1099-K threshold will be pushed back a year. So, rather than impacting payments made after 1/1/22, the change will impact payments made after 1/1/23. Per the IRS announcement, the delay is intended to provide more time for taxpayers to prepare and understand the new reporting requirements.
While changes to the 1099-K requirements do not impact payments made through a payroll service, we know that TPSOs like Venmo, PayPal and Stripe are frequently used by families to pay date night sitters and other more temporary/adhoc providers. Earlier this year, we shared answers to FAQs we received when the change was first announced. As of now, the answers are still accurate – minus the effective date of the change. We will continue to compile resources to help families and domestic workers ensure that they have their ducks in a row for the 2023 tax filing season.
Should you have any questions, give us a call or reach out to HomePay for all your nanny tax and payroll needs.
The professionals at TLC Family Care personally assist nannies, babysitters and families in St. Louis, Atlanta, Chicago, Nashville, Memphis, Charlotte, Miami and Orlando to find the right childcare arrangement. Our mission is to provide a safe and personalized approach for families and caregivers to connect with each other that is not an internet search. TLC has worked with families, nannies, sitters, newborn care providers, and tutors for over 35 years and looks forward to working with you! To find great nanny and babysitting jobs visit us at tlc@tlcforkids.com or Call 314-725-5660.
Gifts to Give Your Nanny this Christmas
It is not too late to find a great gift for your nanny or babysitter. Your nanny takes care of your precious kids. It is time to give her something to let her know how much you appreciate her.
Below find our Top 10 for 2022 when it comes to Nanny Gifts! 
- Holiday Bonus
- Homemade gifts from the kids
- Extra paid time off
- Membership to a gym or club she enjoys
- Monthly Allowance toward Health Insurance
- Entertainment tickets (movie passes, concert tickets, sporting events)
- Updated phone, I-pad, computer
- Reimbursement for continuing education or seminar expenses
- Items from the Nanny Tees, AliceJoy Creations Etsy Shop, My Nanny Gift, or Nanny Years shops.
- Gift Cards – favorite store, Amazon, local bookstore, coffee shop, spa!
You can check out our Pinterest boards for cute craft ideas the kids can make too!
The professionals at TLC Family Care personally assist nannies, babysitters and families in St. Louis, Atlanta, Chicago, Nashville, Memphis, Charlotte, Miami and Orlando to find the right childcare arrangement. Our mission is to provide a safe and personalized approach for families and caregivers to connect with each other that is not an internet search. TLC has worked with families, nannies, sitters, newborn care providers, and tutors for over 35 years and looks forward to working with you! To find great nanny and babysitting jobs visit us at tlc@tlcforkids.com or Call 314-725-5660.
Holiday Gifts from Nannies to Parents
During the holiday season, we see lots of gift ideas for families that wish to recognize their nanny or other employee in a special way. But we have also heard from household employees who are looking for ideas for holiday gifts from nanny to parents. In case your nannies have brought up this issue, we have this list of holiday gift ideas for those nannies who wish to show their appreciation for their families at this time of year. 
Top 10 Gift Ideas From Nannies to Parents
1. Photo book with pictures spanning the past year
2. Coffee mug with gourmet coffee or hot chocolate
3. Homemade ornaments
4. Bottle of wine
5. Free date night babysitting
6. Free overnight babysitting
7. Canvas-wrapped photo of the kids
8. Movie night basket – popcorn and DVD or movie tickets and restaurant gift card
9. Homemade cookies or other treats
10. Art projects done with the kids
The professionals at TLC Family Care personally assist nannies, babysitters and families in St. Louis, Atlanta, Chicago, Nashville, Memphis, Charlotte, Miami and Orlando to find the right childcare arrangement. Our mission is to provide a safe and personalized approach for families and caregivers to connect with each other that is not an internet search. TLC has worked with families, nannies, sitters, newborn care providers, and tutors for over 35 years and looks forward to working with you! To find great nanny and babysitting jobs visit us at tlc@tlcforkids.com or Call 314-725-5660.
Making the Holidays more Meaningful
With the holidays looking much different than years past, families are getting creative in how their holidays will be spent this year. We have put together some ideas on 
how you can make the holidays more meaningful for all.
Giving Back
One of the best ways to make the holidays more meaningful is to give back. Make baked goods or a meal for someone in need, or just to let someone know you’re thinking of them. Donate winter clothing and toiletries to a local shelter. Buy gift cards for first responders and essential workers to purchase meals at local restaurants. Adopt a local family hit hard this year, and purchase gifts and groceries.
Get Creative
Set up a family craft night and everyone make holiday decorations for the tree and around the house or make for others as gifts. How about a family gingerbread house making contest? Make holiday cards for essential workers and senior citizens who can’t be with their families this year. Make someone’s holiday special letting them know you are thinking of them.
Holiday Traditions
Create new holiday traditions this year! Maybe a family scavenger hunt? Or how about a family sing-along via Zoom? Have each family member write down what they are thankful for this year and place on the tree. On Christmas morning, everyone reads their contribution.
Family connection
We may not be able to be with extended family in-person this year, but we can still be together. Set up Zoom calls or Facebook video chat. Set up games you can play from afar. Have your children interview their grandparents and get to know more about when they were children and share memories of holidays they remember. Record and write these down to share in years to come. Place photos of family members who cannot be with you on the tree, around the table, or make a festive display.
Celebrate a Different Culture
Consider celebrating another culture this holiday season. Research how other cultures celebrate the holidays – traditions, foods, songs, language, and clothing. Embrace one, or more different cultures into your holiday celebrations this year.
Furry & Feathered Friends
Decorate the outdoors with handmade bird feeders made of seeds, pinecones, and peanut butter. How about a garland of popcorn and apple and orange slices? Set out apples and carrots for other wildlife to enjoy a holiday feast
Record Your Memories
Take all the photos and video you have taken this year and create a holiday greeting for friends and loved ones. Let each family member make a special message for loved ones and share. Email to friends and family to enjoy and encourage them to do the same.
While the holidays will be different this year, new and exciting traditions and memories can be made. Happy Holidays from all of us here at TLC Family Care.